5Jan
Permissions – Deploy and maintain assets
Permissions

On the Permissions screen, you can select who has access to the app. You can grant access to the entire organization or specific individuals or groups. If you only grant access to specific individual or groups, you can select Install this app automatically so that it automatically appears in the Apps section of the Power BI service for each user—otherwise, each user will have to install the app manually from the Apps section.

Note Access for Workspace Users

Users and groups with access to a workspace can access the corresponding app without you explicitly granting them access.

For users with access to the app, you can grant the following rights:

  • Allow all users to connect to the app’s underlying datasets using the Build permission Although the datasets won’t show up in the app, this setting allows you to connect to datasets from Power BI or use Analyze in Excel.
  • Allow users to make a copy of the reports in this app This setting allows users to copy reports to their personal workspaces to customize them. It is available only if the Build permission is granted.
  • Allow users to share the app and the app’s underlying datasets using the Share permission Note that connecting to the datasets requires the Build permission.

The Permissions screen is shown in Figure 4-13.

FIGURE 4-13 App permissions.

App view

Once you publish an app, the result will look like Figure 4-14.

FIGURE 4-14 App view.

Note that the interface only has the app navigation; to go back and see the standard Power BI sidebar, you can select Power BI in the upper-left corner.

Update a published app

After you publish your app, you can make changes to it if you are a contributing workspace user. For this, you need to go to the app workspace and make the changes you want; once you have made the changes, go back to the app workspace list of contents and select Update app. You can also update the Setup, Navigation, and Permissions settings that you configured when you created the app, and then select Update app > Update to propagate the app changes.

Note that on the Permissions screen, you will see the app link, as well as dashboard and report links. When you share any of those links, users will see all contents of the app, not just dashboards or reports.

Unpublish an app

If you want to unpublish an app, you can do so from the app workspace by selecting More options > Unpublish app > Unpublish. Doing so will not delete the app workspace contents; instead, the app will be removed from the list of apps of each user and become inaccessible.